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We are thrilled that you have decided to pursue grants as an opportunity to fund the processes your school wishes to implement. Whether it is Capturing Kids’ Hearts and Flippen Leadership Series trainings, or the Keystone and Teen Leadership curriculums, we want you to have a strong proposal. Before you begin, there are several steps involved in writing a successful grant proposal. A successful grant proposal is one that is well-prepared, thoughtfully planned, and concisely written. The following is a list of tips that can help you in the grant application process. Please read carefully through each one.
Tip #1: Prepare and Plan Ahead.
Federal grants can be especially time consuming. Plan ahead and maintain a timeline. Allow plenty of time to prepare and give others a heads up that you will have questions or need input. It is important that you know your objectives prior to going into the process. To help you with this process, a project worksheet can be accessed by clicking here: Project Worksheet (PDF | Word)
Tip #2: Establish a relationship and communicate with reviewers when possible.
When you have the name of the reviewer or a contact person from the funding source, initiate dialogue to discuss any questions you may have and share your vision to be certain that it falls within the criteria. Relationships are important and communication with the grant manager is critical. Ask several important questions:
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What are the deadlines for review?
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Is there a reviewer or criteria tool available to assist you?
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What is the process that is used for accepting applications?
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Tip #3: Read the application more than once and prepare ahead.
Read the application package in its entirety and make notes and highlight points that need outside assistance (i.e.: budgeting, letters of support, collaborators). Be sure to initiate gathering letters of support from your PTO, other teachers, school board, and any administrative entity that will support your efforts. (Keeping several copies on hand can help.) Letters of support will strengthen your application.
Tip #4 Formatting is crucial
Before you begin to type any part of the application, setup the formatting on the document as outlined in the RFP or request for proposal. Note page limits in each section and make sure your document meets the requirements.
Tip #5: Make it easy on the reviewer.
Structure the narrative according to the selection criteria. Make it easy for the reviewer to evaluate your proposal based on the points that the narrative covers. Be clear, concise and specific. Do not use unnecessary verbiage to elaborate on the program.
Tip #6: Pay attention to the budget.
Be sure to:
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Justify your funding request according to project activities, keeping in mind that costs must be reasonable and necessary.
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Check your objectives and activities and plan ahead on the budget (i.e.: if you do teacher training, plan ahead for substitute teacher costs.)
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Check budget figures for consistency and accuracy. Have another set of eyes check over the figures also.
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Be prepared to discuss line items. Everything you request must be justified in the budget narrative.
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Tip #7: Use the checklist provided by the funding institution.
Proofread your proposal and use the checklist printed in the application package.
Tip #8: Call on a colleague or a trusted source to help you review it.
You’ll need a fresh pair of eyes to review your final draft. Read your proposal carefully and make changes before submission. Ask someone to read for accuracy of the information, and also someone to read for spelling or other errors.
Tip #9: Double check forms and signatures.
Make sure that all of the required forms are filled out, signed and submitted. Do not wait until the last day to get the official signatures needed for the grant.
Tip #10: Don’t forget the deadline and verify receipt of the application.
Submit your proposal by the deadline, preferably a minimum of a few days before. If you are submitting applications online to any agency, be sure to call and email the contact person to let them know exactly what you have sent, and to find out if all of your attachments and each part of the application has been received and is able to be opened. If you are mailing the application, always ask for a return signature receipt. |
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"It has been a pleasure working with you! Of all of the many consulting firms and product vendors, with whom we have worked, over 20+ years, The Flippen Group is by far the most knowledgeable and pleasant."
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